Construction Bookkeeper
Miami Shores, FL
Full Time
Experienced
Construction Bookkeeper
This is a dynamic growth opportunity with a 34 year old company for a candidate ready to step up to the next level. The position is for a Construction Bookkeeper with outstanding technical and interpersonal skills.
Here are some highlights of the Construction Professional that we are looking for:
- 10 + years experience in construction bookkeeping and/or general accounting AP/AR
- Is highly knowledgeable of the major software packages on the market today,
- Proven experience with QuickBooks Online
- Comfortable working with multiple projects and multiple teams.
- Very organized
- Basic knowledge of construction law,
- Proficient on record keeping and reconciliations
- Is fluent in both English and Spanish.
- Notary is a plus
JOB DESCRIPTION
- Reports directly to Business Manager
- This role’s primary responsibility is to manage and oversee the daily accounting operations.
General Duties
- Monitoring and analyzing accounting data and produce financial reports or statements to upper management on weekly/monthly/quarterly basis
- Establishing and enforcing proper accounting methods, policies and principles.
- Maintains neat, clean and organize work space.
- Maintain and protect operations by keeping information confidential.
Account Payables
- Responsible for requesting and obtaining vendors’ statements by the first of each month.
- Manages the accounts payable function within the organization's established policies
- Responsible for review and audit of vendor statements to turn over to the Business Manager prior to the 5th of each month.
- Examines records of amounts due
- Makes sure invoices are paid according to terms and discounts taken
- Directs invoice processing and verification, expense coding, and drafting of payment checks or vouchers
- Suggests improvements in processes to increase effectiveness of the AR/AP functions
- Processes overhead invoices and office expenses
- Prepare disbursements/checks for weekly check-run sign off
- Manage and direct accounts payables team
- Oversees the County Contract Compliance audits and workforce audits
- Monitor vendor lien releases, waivers and sworn statement of accounts
- Independently create and maintain detailed reports on a weekly/monthly schedule project AR/AP; supplies AR/AP reports to upper management.
- Oversees timely resolution of draft and disputed invoices
- Assists with preparation of quarterly financial review and annual audit activities
- Interface/coordinate with project team to ensure all needs at project/job site level are met
Invoice Processing
- Monitors the AP Clerk while assisting with invoice processing.
- Will assist AP Clerk with resolving discrepancies, drafts and disputes. This includes communicating with the vendor and follow up with Project Team as needed in order to resolve any issues in a timely manner.
- Saves the overhead invoices with respective back up in the respective folder naming them according to the company naming rules.
- Will ensure no invoices are entered if a vendor does not have the necessary credentials.
Other Accounting Duties
- Performs other miscellaneous job-related duties as assigned by upper management
- Enforce compliance of accounting policies and standards
- Partner with other areas in organization to move business forward
- Assists Business Manager and accounting department as needed
- QuickBooks Online reconciliation and reporting
Banking and Credit Cards
- Bank reconciliations.
- Track credit card spending/expense accounts of employees, oversees reconciliation done by support staff, if applicable.
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